ENGLISH CORRESPONDENCE TASK
“THE APPLICATION LETTER”
Created By:
1. Nur Rahmi Akbarini (K7411115)
2. Riskawati (K7411133)
ADMINISTRATION OFFICE CLASS
ECONOMIC EDUCATION
UNIVERCITY OF SEBELAS MARET
SURAKARTA
2013
THE
APPLICATION LETTER
This
section focuses on the application letter (sometimes called a "cover
letter"), which together with the resume is often called the "job
package." We may already have written one or both of these
employment-seeking documents.
The job
application letters We send explain to the employer why We are qualified for
the position and why We should be selected for an interview. Wer
application is the first contact We will have with an employer. The
employer will use it to help decide if We are suitable for the job and if they
would like to give We an interview.
It is most important
to take time and care with Wer application. Make it look good and make
sure all the information is clear and easy to read. Make sure We use
paper that is size A4.
The first thing
any job searcher should learn, is how to do it properly. Let's start with the
CV. Whilst the terms Curriculum Vitae and Resume, have quite distinctive
meanings, they are normally used interchangeably, and no further weight will be
given to this matter.
The first
concern applicants usually have, when preparing a CV, is the length and details
contained within. Candidates looking for their first job are usually
preoccupied about the fact that they don't have much content to prepare a CV
with. Well, our recommendation, stop worrying for starters.
If the job
advert specifically said No Experience Required, or something to that effect,
than the employer is aware that the CVs received will belong to candidates with
little or no experience. Maybe s/he is looking for someone to teach afresh -
this is becoming quite a common trend with local enterprises.
On the other
hand, career chasers with amplitude of experience and qualifications, tend to
use CVs as a preaching stand. CVs tend to be detailed, too long and sometimes
vague. The employer doesn't care about details such as Wer passport number or
how many times We were married. All the employer wants is a list of reasons of
why s/he should hire We instead of the next guy on the pile!
Instead, We
should worry about the presentation of Wer CV.
In general the following guidelines
should be followed with any CV or job application. The CV should :
- Be clearly and neatly laid out;
- Have content which is clear and easy on the eye, preferably written using a word processor and printed with a laser printer;
- Contain personal data and contact details, including hours when We are available for a confidential conversation;
- List Wer educational and academic history, especially qualifications and training which are most relevant to the job being applied for;
- List Wer working experience (if any), in detail, which is mostly directly relevant to the job being applied for. Make sure to include data such as goals achieved, sales targets, improvements in turnover, projects in which We participated, etc.. Any other job-related information should be short and with little detail, just to give the person reading the CV an idea of Wer overall experience.
- Also contain Wer personal interests. These are usually a reflection of Wer attitude and personality and also show that We are able to relax and wind down from business-related matters.
The above
points are general, but usually apply to all types of CVs. CVs which are too
long are boring to read. Whilst the employer is not looking for entertainment
when reading CVs, it's important to keep him/her interested in Wer material and
hopefully interested enough to pick up the phone for an appointment.
The next
essential part of any job application is the Cover Letter. Unfortunately, this
is usually taken for granted by both sides - it is underestimated by the
applicant and ignored by the employer. The cover letter should carry as much
weight as the CV itself. This is the first thing seen by the employer and is
also referred to later when browsing past applications on file.
The Job
Application Cover Letter should be hand written, and to the point, to an even
greater degree than the CV itself. Use this as an opportunity to summarise the
contents of Wer CV. Get the employer interested enough to turn over the leaf
and read Wer CV. Give him/her a reason for doing this and for calling We in for
a face-to-face interview. Don't go over one single sheet in length and include
all contact details in the header to make immediate contact easier.
One common
mistake usually done by applicants is to prepare a CV template and send it
around in piles to a whole list of companies. Whilst sending Wer CV to
companies, even though they don't have vacancies at the moment, is a good idea
- Wer mailings should be direct and relevant to the recepient. Make sure to use
the employer's contact details, such as company name, address and if possible
name and rank. Also personalise the application letter, stating how We can be
of use to the company's objectives considering their line of business. A little
research can do a lot to help in We getting a shot at the position We're aiming
to achieve.
In conclusion,
keep it updated. Everyday We perform something, whether it's an education
course, a workshop or even a new responsibility on the job. These things can be
sufficient reason for an employer, seeking fresh staff, to call We in. Sometimes
it helps if We keep some sort of diary of Wer professional life and then refer
to it when updating Wer CV. It might also help to send updates to companies
that already have received a previous version of Wer CV.
When thinking about the process of applying
for a job, there is usually the tendency of concentrating on the face-to-face
interview part of the process. Whilst this is an extremely crucial aspect in
getting a job, there are various other factors which have a lot of weight.
THE TYPE OF APPLICATION LETTER
There are two type of application letter, they are:
1. Solicited is made in answer to an advertisement.
Advantage:
a. it is sure that vacancy exists
b. Knows the kind of job that is available as well as the qualification requared for the
jobs.
Disadvantage:
a. stiff competition among aplicants
2. Unsolicited is writen to protective employer
without the the benefit of an advertisement.
Advantage:
a. the writer doesn’t contend with other applicants.
Disadvantage:
a. he is not sure of vacant position or his
qualification can satisfy the requirements of
the company.
STRUCTURE OF THE APPLICATION LETTER
1. Paragraph 1
it should state clearly why you are writing and where
you saw the job advertised.
e.g. I would like to apply for the post of ....as advertised in the today’s issues of.....
With reference to your advertisement in...on..., I am
writing to apply for the position of...
2. Paragraph 2
It should give a little information about your
qualification and experience. Make sure that information you give is relevant
to the job that you are applying for.
e.g. as you can see from the enclosed resume, I have
worked in my present position for five years. During this time i have gained
invaluable experience in....
I’m currenly as a student at.... studying...I’mdue to
gratuede in... Although I have been studying full time, I have had a number of
summer jobs which have helped me gain experience in...
My experience over the past two years has been at the
managerial level, where I have had responsibility for...
3. Paragraph 3
It should say why you believe you are suited to the
job and what you can offer the company. Those currently employed can state the
reason for wishing to change their present job. However, you should not sound
critical of your present employer.
e.g. I’m currenly working as a receptionist in... The
reason for my seeking a new position is that I wish to pursue a secretarial
career.
Unfortunately, there are no openings for advancement
in my present employment.
For the last two years I have been working as a
receptionist in... Unfortunately the company is moving its main offices
overseas and I have therefore decided to look for a new position. I believe
that the experience I have gained in... has given me the qualities you are
looking for...
I believe I would be an asset to your company. I will
be able to bring with me my experience of...which I believe would be usefull in
this position...
I feel that my ability to ... will help enable me
to...
This is probably the most important paragraph of the
letter. It is also the hardest part to write because you need to “sell your
self” without appearing too arrogant. However, you do need to be quite forceful
and direct, showing that you possess the skills for the job you are applying
for.
4. Paragraph 4
It should tell the reader when you are
available for an interview and how to contact you.
e.g. I would like to have the opportunity to talk to
you further about my application. I am available for an interview at any time
and I can be contacted at/on...
I am available for an interview at any time but
appreciate two days notice. I can be contacted at/on...
I look forward to hearing from/meeting you soon.
As requested in the advertisement, I enclose a copy of
my resume together with a recent photograph.
I look forward to meeting with you to discuss my
application further. I am available.... And can be contacted on/at...
HOW TO WRITE A JOB APLICATION LETTER
There are many ways you can write a
letter for a job. One way is, your address, phone number and the date
must be on the letter. Always address the letter to the person named in
the add. If there is no name mentioned write Sir/Madam or phone the
company and get the correct name. When you write the letter put in the
following information.
Contents
- Refer to the job and where and when you saw it advertised.
- Put in any information about work you have done before.
- Give your telephone number in the letter.
- Close your letter by saying how suitable you are for the job.
If your letter starts with Sir/Madam, always end with
Yours faithfully. If you start with a person's name end Yours sincerely.
Sign your name and have your name printed underneath.
Sign your name and have your name printed underneath.
Things To Remember
- Before writing an application, find out as much as you can about the job.
- Make a draft plan first with what you want to put in your application.
- Write it as many times as you want until you get it right.
- Always check spelling and watch your grammar. Get someone to proof read it for mistakes before you send it.
- Write neatly, but get it typed if you can.
- Make sure you use clean A4 size paper.
- Always send copies of everything, except the application letter.
- Tell the people who wrote you a reference you are being interviewed before you go.
- Keep a copy of your application.
- Make a number of copies of your résumé and send one off each time you apply for a job.
- Keep your résumé up to date.
The Example of Solicited Application Letter :
Jl.
Ijen 405, Malang
April
17, 2004
The Personnel Manager,
PT Thomas Apollo
Block 4/A, SIER,
SURABAYA 64002
Dear Sir,
I
wish to apply for the post of Junior secretary as advertised in “Jawa Pos” of
16th April.
I
shall be 19 years of age next month. I was educated at Polythecnic Brawijaya
University and graduate from it last year. In the Polythecnic, I got my skills
in typing, operating computers, speaking, and writing English, writing English
business letters, and other secretarial skills.
For
further consideration, herewith, I enclose my photograph, copies of my
certificates and academic transcript.
The
director of the Polythecnic, Dr. Umar Nimran, has given me permission to name
him as a referee.
I
am available for interview at any time convenient to you. I can be contacted by
phone no. (0341) 560489
Your
faithfully
Linda
Sujono
0 komentar:
Posting Komentar